Overset text indesign что это

How to Fix Overset Text in InDesign — 2023

If you are an experienced user, fixing overset text is a simple task. However, for new users, fixing overset text in InDesign can be quite a challenge. With that in mind, we want to share some tips how to perform this task. Below is an easy-to-follow guide for how to fix overset text in InDesign, as well as how to fix overset text in alternative programs.

How to Find and Fix Overset Text in InDesign

1. what is overset text in InDesgin

First off, what is overset text? Simply put, overset text occurs when a text box is too small for the type contained in it. The result is missing words, paragraphs, or even entire pages in a document. By using Story Editor or normal layout view, you can see overset text, but it is easy to miss in other viewing modes, and can lead to a lot of frustration if not caught and corrected.

2. How to find overset text in InDesign

What that in mind, how can you locate overset text in InDesign? The trick is to use the Preflight panel. You can easily see a red circle located in the lower-left corner of the document window whenever there is overset text. It will also display the number of errors your document has. However, if you have turned off Preflight, you won’t see these markings. However, for 99% of users, preflight is always active and checking for overset text.

3. How to fix overset text in InDesign

There are a couple of ways of how to fix it. Here is a quick breakdown.

• If you want to fix it manually, click on the red box in the lower right corner of the text frame, and your cursor will turn into a loaded place gun. Simply draw a new frame as desired.
• To do it semi-automatically, click on the red box in the lower right of the text frame, and then go to «Page» or make a new page, and press «Shift + Click» on the top left corner of the margin area.
• To fix the issue automatically, go to «Preferences > Type > Smart text reflow = On», and limit to primary text frames = Off.

How to Edit InDesign Files with PDFelement

InDesign files are often exported as PDF files. Exporting a document or book to Adobe PDF is very simple, and can be done in a matter of seconds. You can export a document, book, sections of a book, or just copy content from the InDesign layout to Clipboard, and create Adobe PDF files from that content. That process is useful for pasting a PDF file into another application.

In some cases, after exporting InDesign files to PDF, there might still be some mistakes you need to edit. Or, in some cases, the client might want changes and does not have the InDesign app. They may want to make alternative markups, annotations, corrections, and similar edits in a different program to the PDF directly. For such cases, Wondershare PDFelement — PDF Editor is a great option.

PDFelement is an enterprise-grade PDF solution that can help with a number of PDF-related issues. You can use it for editing PDF, creating new PDF documents, merging, and much more. Here is a quick breakdown of the features:

• Edit images by adding, removing, copying, pasting, replacing, or cropping
• Edit text with intuitive paragraph and single line edit mode
• Crop, extract, insert, split, or replace PDF pages
• Edit document with powerful annotation tools like comments, text boxes, stamps, sticky notes, and personalized drawing tools
• Fast conversion for single PDF or batch PDF documents
• Protect PDF documents with passwords

Step 1. Import InDesign File

Open the InDesign file by clicking the «Open File» button on the main interface. Browse your computer and open it.

Step 2. Make Comments on InDesign File

To add a note or comment, go to «Comment» > «Note», and then select the area where you want to add the note to the file. You can now make your comment in the text box. There are multiple other tools available for you to use as well.

Step 3. Edit Text in InDesign File

To edit text in the document, select the «Edit» button located on the left side, and then click the desired text to start editing. You can use paragraph mode or single line mode. In paragraph mode, the whole text will appear in one complete block. If you use line mode, each line will appear in a separate block

If you want to add new text, click «Edit» > «Add Text.» You can further edit, by selecting the text and changing the font, size, style, color, and more.

Поиск переполнения текстовых фреймов (Overset Text)

Одной из проверок, которую желательно производить перед передачей материала в типографию или завершающей распечаткой, является проверка на наличие вытесненного текста. К сожалению в Индизайне нет специльного инструментария для поиска Overset text, поэтому приходится пользоваться сторонними разработками или различными обходными путями. Одной из таких разработок является бесплатный скрипт RSCheckForOversetText компании RogueSheep. После запуска скрипт находит фреймы с неразмещенным текстом. Чтобы вы их не пропустили он создает новый слой, расположенный ниже всех остальных. и рисует на нем прямоугольник красного цвета с размерами фрейма, содержащего неразмещенный текст. Красный цвет для подсветки переполненных фреймов тоже создается этим скриптом.

После устранения проблем запустите еще раз скрипт, и если вытесненного текста больше не обнаружится, вновь созданные цвет, слой и прямоугольники будут удалены.
Скрипт разработан для версий InDesign CS, CS2, но работает и в CS3.
Скачать скрипт можно со страницы http://www.roguesheep.com/ineventpage/freescripts/

В коллекции скриптов moombox швейцарской компании также есть скрипт moonover который отправляет вас прямиком к месту неразмещенного текста. Несмотря на то, что скрипт ведет диалог на немецком языке, работать с ним легко и просто.

Если вы делаете PDF, и у вас есть переполненные фреймы, то вы можете получить такое сообщение:

на котором указаны страницы с вытесненным текстом.

Cледующий интересный способ проверки Overset Text – сделайте минимальный масштаб отображения вашего документа. Для этого нажимайте несколько раз Ctrl+– или задайте в правом нижнем углу масштаб 5%. Теперь значки переполнения фреймов легко обнаружить.

Вытесненный текст вам может показать и Story Editor. Там он будет выделен красной чертой. Вряд ли этот метод хорош, если в документе много фреймов.

How to Find and Fix Overset Text in InDesign

What You’ll Be Creating

What is overset text, and what do you do when you end up with overset text in your Adobe InDesign document? Whether you’re working on a poster, a magazine, or even a large book, overset text is a common occurrence to address when working in Adobe InDesign.

In this tutorial, we’ll explain what overset text is and walk through ways to address it when it appears in your InDesign document—and we’ll look at multiple ways to do so, too! As with many things, it’s about choosing the right approach for the circumstance.

Follow along with us over on our Envato Tuts+ YouTube channel:

What You’ll Need:

The following assets are used in this tutorial:

• Sample Text File (free, included)

If you don’t necessarily want to use this text file, you can use any text file with a substantial amount of text in it, suitable for a multi-page document. We’re going to import this copy into our document, as an example, later in the tutorial.

Ready to dig in? Pull up a chair, grab some copy, and let’s get some overset text sorted out.

1. What Is Overset Text in Adobe InDesign?

Step 1

So what is overset text anyway?

When we place text into our document, it is often called «setting text». This text «sits» within a text box—a rectangular frame, within our InDesign document, that specifically holds copy (another word for text).

Overset text, then, is text beyond what our text box can hold—the defined area can’t display all the text, because there’s too much inside it.

How do we know if we have overset text? One quick and easy way is to look at your text box. If it has a little red plus icon, as seen below, it means you have overset text within this text box that is not being displayed.

Step 2

Let’s deliberately create some overset text, so we can see it in action.

If you don’t already have a test document open, create a new document by going to File > New. I worked with US Letter size in this tutorial, but you’re welcome to choose any size you prefer.

Next, select the Text Tool.

Then, click and drag to create a text box on one of your active pages.

Step 3

Next, paste a large amount of body copy (or text) into this text box—more than what would fit in this space.

I used a few paragraphs of lorem ipsum as my dummy text. You can grab some lorem ipsum at Lipsum.com, if you’d like to do so.

Notice how my text can’t fit into this tiny text box, so again, we see this little red icon in the corner of the text box. It means that there’s more text here than is visible right now.

Step 4

But why does this matter? Do we have to address overset text? Couldn’t we just leave it alone?

Well, generally speaking, when we set text in our document, it’s because we want to be able to see it—and if the text is overset, you won’t. That’s really the big consequence here; if you don’t address your overset text, some of it will likely be missing from your final product.

Thankfully, even if we miss the visual cues that warn us about overset text, InDesign will remind you when you print or export your work (unless these alerts have been disabled)—so we can address the problem.

2. How to Fix Overset Text in Adobe InDesign

Step 1

Now that we know what overset text is, what do we do about it? How do we fix it?

One of the easiest and most straightforward ways is to resize our text box.

With the Selection Tool active, simply click and drag on any of the resize handles on the text box to change its dimensions.

If the text box is larger, it will display more text. This solution makes sense in simple scenarios, like if your title ends up being a little longer than the text box it’s sitting in. Sometimes, for example, when adjusting text sizes, we might also have to adjust the size of our text box to accommodate the change in scale.

In these cases, make a slight adjustment to the size of the text box and you’re good to go.

Step 2

However, changing the size of the text box is not always a practical solution, nor is it one that’s typically going to work for larger volumes of text.

So let’s look at another way to tackle overset text.

Here’s another example, below. Remember the red box that lets us know the text box contains overset text?

This time, click on that red box to «pick up» this text.

Step 3

This is what it looks like with the extra, overset text «picked up». My cursor has changed to indicate that I’m holding this extra text, right now, and it’s waiting to be placed.

Step 4

Let’s click and drag to create a new text box.

Once the text box is created, InDesign automatically inserts the overset text that I «picked up» from the other text box. Easy, right? Now all of my text is visible.

Step 5

Not only that—these two text boxes are now linked together .

This means that if I continue typing in the first text box, it will continue to flow into the second.

This icon, highlighted below, indicates that this box is linked to another box; text from the other box is flowing into the selected box.

Step 6

However, this isn’t the only way we can deal with overset text. Let’s take a look at another method.

Take a look at the example, below. This time, I have a text box with overset text on the left.

On the right, I’ve created a new, blank text box. You can do so with the Text Tool—just click and drag to create a new text box.

Then, just as we did in Step 2, click on the red box to «pick up» the overset text.

Step 7

This time, instead of creating a new text box, all I’m going to do is click on the empty text box I’ve already created.

InDesign will paste this overset text into my empty text box and link these two text boxes together. Easy, right?

In the example below, both text boxes are selected—and the link icons are highlighted. Remember, this means they are flowing to and from one another.

Step 8

But let’s take this even further.

Let’s say you have a really long document, like a book. In this case, the above methods could prove to be very time-consuming and impractical.

As with many things in life, good planning can prevent problems. The same can be said for overset text, especially when you’ve got a lot of text to work with.

In this case, let’s take a quick look at InDesign’s Smart Text Reflow. This will basically create new text boxes and new pages to accommodate our text for us—and it’s easy, too.

To find these settings, go to Edit > Preferences > Type.

The Smart Text Reflow settings are at the bottom of this window. Make sure to toggle this option on.

Also, toggle on Limit to Primary Text Frames and Delete Empty Pages.

Step 9

For example, let’s say we’re working on a long, multi-page PDF document here. I’ve made a new document at standard US Letter size, without facing pages.

Start off by going to your Parent Pages. They’re located at the top of your Pages panel. If you don’t see that, go to Window > Pages.

Go to the A-Parent page. I know I’m there because it’s highlighted in blue in my Pages panel (you can also check to see what page you’re on at the bottom of your screen).

Step 10

Now, on the A-Parent page, create a text box. This is going to act as a template of sorts.

After you’ve made the text box, click on the Primary Text Flow icon. You’ll need to have the Selection Tool active, to see it and click on it. It’s highlighted below for your reference.

Step 11

Remember that «Limit to Primary Text Frames» option we toggled on, earlier? Well, now we’re going to put it to good use!

Come back out to your active pages. Take a look at my Pages panel below. Note that page 1 in my document is highlighted. I am no longer in my Parent Page.

However, there’s a text box here! Why? Because this page, page 1, is referencing my Parent Page A-Parent. See the «A» on the page’s thumbnail, in my Pages panel? That’s our reference here.

Go to File > Place and select a large text file to import. You can use the example one included with this tutorial if you like—it’s some sample lorem ipsum.

Notice, below, how my cursor changed. It looks a lot like how my cursor looked when we «picked up» overset text before, right? Again, it’s «loaded» with my content that I just imported via File > Place. Now, I have to put it down on my page, somewhere.

Click to place it within the text box created by your Parent Page, here on page 1.

Step 12

Just like that, InDesign has created pages for me, to accommodate my text—no overset to worry about here.

In fact, since we toggled «Delete Empty Pages» on, I can edit this long passage of text, and if it means one less page, InDesign will drop that page for me. Convenient!

Even better, we can adjust the size of these text boxes easily from our A-Parent. Want it to be a little narrower? Just resize, and the rest of your pages will update accordingly.

And There You Have It!

There are a lot of different ways you could tackle overset text in Adobe InDesign. The best choice is often subjective or depends on the circumstances, so it’s a great idea to know more than one way to tackle this challenge. I hope you found this tutorial helpful.

Good luck, and happy designing!

Enjoyed this tutorial? Looking for more on Adobe InDesign? Check these out!

Best Tips to Fixing Overset Text in InDesign (Step-by-step Guide)

Dealing with text in InDesign, especially on text-heavy multi-page documents, might come with a few challenges along the way (such as hyphenation and text-wrapping). However, it's nothing scary or overwhelming.

Probably the most common text-related issue you're going to face is overset text. Don't worry, though, it is very easy to manage!

If you are experienced, you probably know a way to handle this but do you know all the three ways I've described below?

And if you are a beginner, I've prepared everything you have to know.

In order to make it easier for you, I've divided the content into a few sections. Feel free to jump to whichever section you might feel like reading:

Overview

What is overset text in InDesign?

To put in the simplest way possible — overset text is the text that will vanish from your content if it can't fit into a certain text frame.

For example, can you imagine trying to place a page-long text into an average text frame?

It's very likely that the text won't fit and it will not be placed in the suitable text frame, therefore, it won't be displayed or printed as part of the given paragraph.

I must point out — the additional text is not deleted, it's just not visible.

No worries, the chances of actually printing this kind of document are close to zero. InDesign is a very intuitive software that will warn you about all sorts of issues, including this one.

A clear sign of overset text is when the text-frame shows a red + plus sign in the bottom right.

Now that you do know what is overset text, and how to recognize it, here is how to easily find it in your document.

How to quickly find all overset text?

Learning how to find and fix any overset text in your document is very simple and here is how to do it.

One look in the lower-left corner and you will see either a red circle (indicating an issue) or a green one (issue-free document).

A simple double click on the red/green circle (or Window > Output > Preflight) and you will see the Preflight panel that will show you all the errors in your document including overset text.

Besides finding the overset text, Adobe InDesign will also alert you about all the errors in your document before exporting it.

Since the issue might be new to you, read carefully through the next two sections to learn how to handle it.

Additionally, we will see a few tips about how to master the text in your document.

How to fix overset text in InDesign?

Fixing overset text in InDesign can be done in three ways:

• Manually:
• With the Story Editor
• By creating threaded text-frames
• Automatically:
• with the Find/Change
• with keyboard's assistance
• by using Smart Text Reflow

Stick with me, I will explain all the different ways.

Manually

Suitable:

• for smaller amounts of overset text
• if you need perfect control over your layout

1. Use Story Editor to be able to read the hidden text

This feature is less known by beginners, but it's really loved by all advanced InDesign users: the Story Editor.

Story Editor is practical:

• when you want to deal with a single problem or, at least, a limited amount of them
• when you want to see the content of the text box before adapting your layout.

If, for example, you have to deal with

30 such issues when working on a book, doing it with the Story Editor might take a lot of time – and in this case, I would suggest you to change the text formatting entirely (by using InDesign paragraph styles or the Find/Search).

• What is Story Editor?

The Story Editor is a functionality that shows the text in your text-frame in a pop-up. From the pop-up you can edit your text without resizing the text-box (re-formatting the text without any distractions).

• How do you activate Story Editor?

Select a text-frame and choose Edit > Edit in Story Editor.

Once the Story Editor appears, in its pop-up there will be a vertical depth ruler and on it, you will see the entire InDesign overset text marked by a red line.

It is quite simple, really. From this point on, you can easily choose what you want to do with the text (edit, highlight, decrease the font, copy, cut, or delete it if not needed).

2. Use threaded text-frame

Let's start out with a brief explanation about threading text in InDesign's documents.

What is a threaded text-frame?

As you know, in InDesign, you can create a simple text-frame using the Type tool.

To this text-frame you can add different text-frames in a sequence, creating a threaded text-frame (connect them with the goal of flawless text flow).

When text-frames are threaded, InDesign will automatically flow your text from one frame into the other.

How do you create a threaded text-frame?

• Once you've created a text-frame, click on the little square that appears when your cursor is at the bottom-right corner of the frame
• Your cursor will change and at this moment click on the next frame or draw a frame.

And just like that, you've created your first threaded text-frame!

Now, the text in the first frame will automatically flow into the second one. You can choose to add as many text frames as you need to fit the entire overset text.

To view threaded text-frames you can activate "Show Text Threads" (click on View > Extras > Show Text Threads) this will show you how is your text threaded.

Automatically (suitable for larger amounts of overset text)

Now moving on to something even more exciting — an automatic flow of text!

The automated text flow is important to learn because it will save you tons of time especially when working with text-heavy, multi-page documents in InDesign.

There are three ways and they are as follows:

1. With the Find/Change option

The Find/Change tool can be practical for many things such as:

• setting the language in InDesign document (read this helpful InDesign spell check guide)
• but also when it comes to avoiding the common overset text issue.

This feature will allow you to:

• Find Format (search for a setting that can identify the text you want to reformat such as size, color, font, horizontal, and vertical scale)
• Change Format (add the new setting — replacing the found setting with a new format; for example changing the horizontal and vertical scale to actually scale the dimension of the text, say 90% for each).

Here is how to do it.

Vertical and Horizontal scale are two text attributes that you might want to take into consideration to quickly adjust your layout and prevent long text from overflowing out of its text box (since most of the time you won't even use these settings, InDesign sets a default value for them 100% each).

An easy way to adjust this is by changing the scale of the text with a simple Find / Change

• First of all, deselect everything and in the menu click on Edit > Find/Change
• Make sure that Find what: and Change to: fields are empty;
• Click on the first icon next to the Find format: field;

• In the window that opens, click on Advanced Characters Formats;
• Set Horizontal Scale to 100%;

• Click on the first icon next to the Change Format field and set the Horizontal Scale and Vertical Scale to a lower percentage (e.g., 90%);
• Click on Change All – All the text in your document will be scaled to 90% and should fix the overflow text by taking up less space.

2. With a keyboard's assistance

This is the simplest way in this section and it is done with the help of your keyboard, in particular one button only.

Here is how to do it:

• Create two pages with a single text-frame (on the first page)
• Place some text in it and then load your cursor with the overset text
• Hold down your Shift key and click in the left corner of the margin area on the next page
• InDesign will automatically create new frames and add pages until the entire overset text is added — all at once.

3. By using Smart Text Reflow (if you need InDesign to behave like Word)

With Smart text reflow you can transform InDesign into Word.

By activating this feature, when your text reaches the limit of the page, InDesign automatically adds a new blank page and let you keep typing.

Additionally, if you paste some text, InDesign will automatically add as many pages as necessary in order to display all the text you added.

How do you set up Primary Text Frame

You can create a document with "Primary Text Frame" activated.

Otherwise, if you already have a document created.

1. Go to Edit > Preferences > Type (on Windows) or InDesign > Preferences >Type (on Mac OS)
2. Make sure Smart Text Reflow is active.

Head back to your document and do the following steps in the exact same order.

1. Create a Master Page (a double-facing one) with two separate text-frames and thread them together (thread them the way I've explained before).
2. Next, make sure you have a single page in your document. Keep pressed Cmd + Alt on MacOs or Ctrl + Alt on Windows, and click on the page. You'll see that InDesign will pull-out the text-frame from the master.
3. Place your text or start typing in this text frame, you'll notice that once your text reaches the bottom of the page, InDesign automatically adds a new page and lets you keep writing/placing text.

Yes, just like that! All of your text will flow and thread from one text frame into another.

Remember that there can only be one primary text frame on a document (all of the remaining will be regular).

2 Additional Tips to Master your Text and avoid the overset

Now that you know how to deal with overset text, I will also share with you 2 tips on how to master the text in your InDesign document.

Learning them will allow you to have complete control over each text frame (and its contained text).

1. Make the text jump

As illustrated in the picture, we often size text-boxes so that the text from a first box flows into a second one.

This is a very common way of dealing with text, but there is actually a better method.

By using “Column Breaks” you can control your text in a more precise and efficient way.

Columns breaks allow you to:

• edit the text without having to trigger changes to the layout
• replace your text with a shorter text
• replace your text with a longer text

You can insert a “Column Break” in InDesign by pressing Fn + Return in your keyboard or by clicking on Type > Insert Break Character > Column Break.

Note: There are more break characters. I prefer to use the “Column break” because it allows you to jump from both a column to another and from a text box to another by using the same character.

[Advanced TIP] Use a paragraph style

When I create the Paragraph Styles, I generally start from a Style that I use as a base to which I link all my other Styles.

When I am about to finish my document, I set this paragraph to have Horizontal Scale to 130%.

It results in all the text taking up much more space than it should. At this point, I insert “Column breaks” at the end of each chunk of text and resize the frame to contain the correct text before setting the Horizontal Scale back to 100% .

Check this post to learn how to use Paragraph Styles like a pro and download the boilerplate I use for my projects in InDesign.

Conclusion

The overset text issue is a common one so learning how to deal with it is essential. Choose your preferred method based on whether you are dealing with a small amount of text or a multi-page document.

However, I encourage you to try both manual and automated solutions. You will be surprised by how convenient and time-saving some of them will be.