Как включить проверку орфографии в индизайне

Как использовать функцию проверки орфографии в Adobe InDesign (за 9 шагов)

InDesign от Adobe — это многофункциональная настольная издательская программа, которая позволяет цифровому дизайнеру создавать профессиональные электронные документы, книги, каталоги и другие печатные объекты. Документы, требующие частого копирования, могут быть созданы путем импорта документов из Word или других текстовых файлов, точность которых, возможно, уже была проверена; однако, если вы пишете прямо в программе, вы можете использовать функцию проверки орфографии InDesign, чтобы избежать ошибок в файле.

Задайте свои предпочтения

Шаг 1

Запустите InDesign. Вам не нужно открывать новый документ, чтобы настроить параметры проверки орфографии.

Шаг 2

Выберите «Изменить» в главном меню. Прокрутите до «Настройки», а затем «Орфография», если вы используете Windows. Или же выберите «InDesign» в главном меню, выберите «Настройки» и прокрутите до «Орфография», если вы работаете на Mac.

Шаг 3

Измените настройки проверки орфографии. Установите флажок рядом с «Слова с ошибками», который предупреждает о словах, которых нет в языковом каталоге InDesign. Установите флажок рядом с «Повторяющиеся слова», который предупреждает вас о повторяющихся словах, написанных одновременно, например, «как нравится». Установите флажок рядом с «Слова в нижнем регистре», чтобы найти в словаре слова, которые обычно пишутся с большой буквы. Установите флажок рядом с «Предложения в нижнем регистре», который предупреждает о словах в нижнем регистре, следующих за знаком препинания, например о точках, вопросительных и восклицательных знаках.

Шаг 4

Установите флажок "Включить динамическое правописание", чтобы автоматически подчеркивать слова с ошибками при вводе. Выберите предпочтительный цвет подчеркивания для предложений с ошибками, повторений, строчных или строчных букв, выбрав раскрывающееся меню рядом с каждым из них и выбрав цвет для каждого типа ошибки.

Шаг 5

Нажмите «ОК», чтобы задать свои предпочтения.

Используйте проверку орфографии

Шаг 1

Откройте документ InDesign, который вы хотите проверить на наличие орфографических ошибок.

Шаг 2

Выберите «Изменить» в главном меню. Прокрутите до «Орфография», а затем «Проверка орфографии». Измените начальную точку, с которой вы хотите проверить орфографию в документе. Нажмите «Документ», чтобы просмотреть весь файл. Нажмите «Выбрать все документы», чтобы проверить правописание всех файлов, открытых в программе.

Шаг 3

Нажмите «История», чтобы проверить орфографию в выбранном текстовом фрейме. Этот метод также проверяет текст в структурированном фрейме и измененный текст или текст, который не отображается во фрейме. Нажмите «Конец истории», чтобы проверить правописание в тексте, откуда вставлен курсор. Нажмите «Выбрать», чтобы просмотреть выделенный или выделенный текст.

Шаг 4

Нажмите «Готово», когда закончите проверку орфографии в документе.

How to Use Spell Check in InDesign

What You’ll Be Creating

You can find various spell-checking options in the Edit menu in InDesign, and they can be a great way to streamline your workflow. There are a large number of options, and you might be surprised by how some of these features work. Let’s take a look at how to use spell checking in Adobe InDesign.

Follow along with us over on our Envato Tuts+ YouTube channel:

1. How to Spell Check a Text Box in InDesign

Step 1

Within your document, select the text box containing the text that you want to spell check. When you have a text box selected, it will run the Spell Checker on that text box, specifically.

Note: If you don’t have a text box selected, the Spell Checker will check the whole document.

Step 2

Now, go to Edit > Spelling > Check Spelling. This will run the Spell Check on the selected text box.

Step 3

With the Check Spelling dialog window open, you can adjust any spelling mistakes that the software catches. For example, we can type in the Change To field to manually make a correction, or we can choose one of the Suggested Corrections.

Step 4

Once you are satisfied with your change, select the Change button and the dialog box will move on to the next spelling mistake.

If there aren’t any other spelling mistakes, the Change button will not be selectable. Again, remember, you can choose Suggested Corrections by clicking any options underneath the Change To field.

Step 5

If a word isn’t part of your chosen dictionary, you can add it by selecting the Add button. This is perfect for stopping acronyms from being flagged as spelling mistakes.

Step 6

When you are satisfied with your changes, click Done to close the Check Spelling window.

2. How to Use Dynamic Spelling in InDesign

Step 1

If you want automatic spell checking, like what is commonly used online and in many word processors, this is an option you can turn on.

When you turn on Dynamic Spelling, possible spelling mistakes are underlined and easy to change. You can easily toggle this on and off, if you find the underline markings distracting.

Go to Edit > Spelling and select Dynamic Spelling to activate it.

Step 2

With Dynamic Spelling turned on, you will now see spelling mistakes underlined throughout the entire document. Being able to see mistakes will immediately let you see any issues that might need fixing.

Step 3

Right-click on a spelling mistake to see suggestions. Select a correction to change it. Nice and simple!

You can also use these options to quickly add words to the dictionary. This is useful if the word has been flagged as a mistake but you want to include it the way you typed it.

3. How to Add Words to the Dictionary in InDesign

Step 1

There may be times when you want to add words to the dictionary before you start spell checking. This is a good idea if your project has a lot of body copy and it uses some unique terms or acronyms which you know will be regularly used in your project.

To add a new word, we can use the User Dictionary.

Go to Edit > Spelling and select User Dictionary.

Step 2

For the Dictionary List, make sure Added Words is selected.

You can also make changes to other lists such as Removed or Ignored words. There are quite a lot of options here in the drop-downs, but for now let’s leave them at their defaults.

Step 3

We can add words by inserting them into the Word dialog box. Select Add to add your new word to the list.

Step 4

Add as many words to the dictionary as you need. Then when you’re done, simply click Done. Now, these words won’t be picked up by Spell Checking or Autocorrect.

4. How to Use Autocorrect in InDesign

Step 1

You may also want to use Autocorrect in your document.

Autocorrect is a tool you may be familiar with; it’s a common feature on touchscreen devices.

Keep in mind that Autocorrect does not necessarily automatically correct any misspelled word, as you might expect. You will need to manually insert any spelling mistakes you would like to be corrected.

You can use this feature to check for common misspelled words or acronyms related to your project.

Go to Edit > Spelling and select Autocorrect.

Step 2

Now that Autocorrect is on, we need to specify words for it to correct.

Go to Edit > Preferences > Autocorrect.

Step 3

With the Autocorrect Preferences window open, click on Add.

Step 4

Enter the misspelled word you would like Autocorrect to check for. This will need to be an exact misspelling.

Then, enter what you would like this word to be corrected to, and select OK.

Step 5

From here, you can add more words, edit words, or remove words, as needed. When you’re done, select OK.

Now, when you type into any textbox, your defined spelling mistakes will be autocorrected.

And There You Have It!

Now, you should be more familiar with the basics of Adobe InDesign’s spell check features. They can come in really handy and prove to be a strong addition to your workflow.

There’s actually even more to unwrap here, if you’re willing to spend some time with these settings. Check out the Preferences panel for even more content to customize. For example, you can toggle on or off whether Adobe InDesign will check for capitalization, or even what color the markings are, when using Dynamic Spelling. You can switch dictionaries, or even import custom dictionaries related to your project or audience.

There you have it! Adobe InDesign has a lot of versatile tools that help make checking your document’s spelling a breeze.

If you liked this guide, you may like some of these other great InDesign resources!

Adobe InDesign CC – функции проверки правописания

Проверка орфографии часто является важной частью, чтобы сделать документ профессиональным и безошибочным. Как и ваш обычный текстовый процессор, InDesign также имеет встроенные возможности проверки орфографии с несколькими хитростями.

Самый простой способ проверки правописания документа – перейти в меню « Правка» , выбрать « Правописание» и нажать « Проверить правописание» … или просто нажать Ctrl + I в Windows или « Command + I» в Mac . Откроется диалоговое окно « Проверка орфографии ».

Диалоговое окно «Проверка орфографии» сканирует весь документ и перечисляет все возможные исправления для неправильно написанного слова. Вы можете изучить исправления или пропустить слово или, если вы знаете, что оно правильное, вы можете добавить слово в словарь.

В InDesign также есть функция динамического правописания , которая показывает все слова с ошибками при вводе. Вы можете включить это, перейдя в меню Edit и выбрав Dynamic Spelling .

Иногда вам может понадобиться использовать слова из другого языка, чтобы расширить словарный запас, который InDesign может интерпретировать как ошибку. Например, что-то вроде Merci , что означает «спасибо» по-французски. К счастью, вы можете сказать InDesign, что это другой язык, сначала выбрав слово, затем перейдя на панель управления вверху и выбрав нужный язык.

How to use the InDesign Spell Check (Step-by-step Guide)

InDesign, as always, rushes to save us with a simple, yet necessary, feature: spell check.

In this post I will explain everything you need to know about the InDesign spell check. Firstly, you will learn how to set the language correctly. Then, you will find out the three ways to correct your text: spell check, dynamic spelling, and autocorrect. And by the end, you will know how to activate and benefit from these functions.

Did you know that there are also several other resources to check a document? You will find some of my favorites in this post. Below is a list of the sections of this article.

Overview

Set the Language in InDesign

There are three ways to make sure you avoid typos in InDesign: Spell Check, Dynamic Spelling, and Autocorrect. But before I can reveal their secrets, I need to talk to you about language.

Of course, because the spell check relies on the language set to the text. And this helps to manage spelling, and also hyphenation (read more about how to properly manage it in this content). So how do you set the language in InDesign? There are 4 different ways to do it:

• Set Language for All New Documents
• Set Language for the Current Document
• Through Styles
• Through Find/Change

Set the Language for All New Documents

There is nothing easier:

1. Make sure there are no open documents.
2. In the top menu, click on Window > Type and Tables > Character.

1. In the Character panel go to the Language menu. (If you don't find the Language option, click on the top-right icon with four horizontal lines and select Show Options).
2. Select the language you want.

From now on, any document you create will have, by default, the set language you have selected. If you only need to change the language of a specific document, you will find out how to do it in the next section.

If, instead, you simply have to change a piece of text, you can always select that text and change the setting from the Character panel or associate a Character Style with it (recommended).

Set the Language on the Current Document

If you want to set the language for the current document only, you must follow these steps, similar to the ones above. This time, though, you will have an opened document. You should:

1. In the top menu, click on Type > Character.
2. On the text panel that appears, you can select the language.

Make sure to change this option before inserting text into your document. Otherwise, you will have to set the language later by associating a style with the text or using Find/Change as I will explain later on.

Set the Language Through Styles

If you have already read some of my tutorials, you will know that to me this is the correct option.

Paragraph and Character Styles give you more control over your document, making it balanced and consistent. Plus, once you've set up a style, it will save you a lot of time. This is especially true if you need to make changes to the document's formatting.

So, how do you set the language with styles?

1. Make sure no text or text box is selected, and double-click on a Character Style or a Paragraph Style.
2. Go to the Advanced character formats section.
3. Here you will find the Language menu.

Set the Language Through Find/Change

This is a trick that I suggest to all Redokun customers when they download a translated document.

If by chance you have not set the language before entering the text, or you need to change it quickly, you can use Find/Change.

A note before starting, if you have set styles (as you should always do) and you have to change the language quickly, I suggest you follow the procedure that I explain below and then Redefine the style — this way, the update will be super fast!

Let's see how you can use Find/Change to set the language of your document:

1. Make sure you have nothing selected and in the menu at the top, click on Edit > Find/Change.
2. Click in the Find Format box, and an additional panel will open — Find Format Settings.
3. In the left menu, select the Advanced Character Formats tab.
4. Here you can select the language. Select [No language] (or the language that is currently associated with the text of the document).

1. Repeat the same procedure for the Change Format box, but when you get to select the language, select the one you want for your document.
2. Click Change All to update the language of the whole document.

Be careful: with this procedure you will edit all the text. The only parts that will remain unchanged are those that had a different language in the first place. By this, I mean a different language than the one indicated in the "Find Format" box.

Ok, you've have set the right language for your document. Now you can move on to the spelling. We can proceed!

Spell Check in InDesign

This is the most "manual" way to check for errors in your document. You can apply it to a selected block of text, a complete story, all the stories in a document, or all the stories of all open documents.

To apply the spell check you must:

1. Make sure you are in "Normal" view. Click Edit > Preferences > Spell Check
2. In the panel that appears select all the boxes (Words with spelling errors; Repeated words; Lowercase words; Lowercase phrases).

Once these preferences are set, select what part of the text you want to check. Once it's selected, you have to:

1. Right click on the text.
2. Select Spelling > Check Spelling.
3. In the panel you can go through the misspelled words one by one
4. Choose whether to change to a Suggested Correction, add to User Dictionary, or Ignore All.

Dynamic Spelling in InDesign

Dynamic spelling is the function that allows you to see errors as you write. As you work on your document, any typo will be underlined. This is a function we are all used to, as it is the default in all word processors. Therefore, I recommend that you set it as the default in InDesign as well.

This is what you have to do:

1. Close all open documents.
2. In the top menu, click Edit > Preferences > Spell Checking > Dynamic Spelling.

From here on out, the mistakes in your documents will be underlined in different colors. These colors go according to the types of errors. Words that InDesign does not know or that contain errors are indicated with a red underline. Green, instead, it indicates what could be grammatical errors — it is up to you to decide whether to change this text. These, of course, are the default colors, but in the same panel you can change them freely.

Autocorrect in InDesign

This is also a feature that we know well, thanks to our phones. And personally, in the case of my iPhone, it's a very frustrating feature.

For every message I write, I am terrified that it will correct me in the most absurd way, making me seem like an idiot. And looking like an idiot in my work is unacceptable. Because of this, I myself prefer not to use the InDesign autocorrect.

Setting aside my personal fears, I still suggest that you refrain from using this feature if you want to have full control over your document.

However, as promised, I will explain what autocorrect is and how it works in InDesign.

Being a very advanced software, and not a phone, InDesign developed the autocorrect in a slightly different way. In fact, to avoid wrong or unnecessary adjustments, the autocorrect "fixes" only specific errors.

How do I activate the autocorrect and what does it "fix"?

1. If you are using Mac, click on InDesign > Preferences > Autocorrect.
2. If you are using Windows, click on Edit > Preferences > Autocorrect.
3. In the panel you will find the options Enable Autocorrect and Autocorrect Capitalization Errors.
4. Once enabled, a list of "errors" will appear below. These are the errors that InDesign will autocorrect.
5. You can add all the words you want to this list by clicking on "Add" and entering the wrong words and their respective correction.

So it will be clear by this point that my distrust of the autocorrect feature is perhaps exaggerated. It is a practical and useful function, which has nothing to do with my phone! As for me, I will still not use it, to have total control over my documents and corrections.

Scripts for Checking Documents

Now that you know all the spell checking functions already present in InDesign, I will show you some equally useful scripts for checking your document.

List of misspelled words

Theunis DeJong developed this script that creates a list of all the words in your document that don't exist in the InDesign dictionary.

Find hyphenation

This script finds all the hyphenate words within a story.

Text counter

Useful for when you outsource proofreading jobs, this Kasyan Servetsky script counts the number of text boxes, paragraphs, words, characters, and shows them in a panel.

Adjust price

This Peter Kahrel script allows you to adjust the prices within your document. You can change the currency, format, separator, add a character style, etc.

Swap thousand and decimal indicators

This Peter Kahrel script allows you to swap thousand and decimal indicators (commas/periods in numbers) so you can switch between English and non-English styles.

There are so many scripts like these that can help you control your document. There are many more still that help you save you time and significantly improve your InDesign experience. If you want to discover them, go to our list of 200+ scripts for InDesign.

Conclusion

As with drop caps, hyphenation, numbered lists, and bulleted lists, I explained everything you need to know about the InDesign spell check. You've learned all about the three ways to keep spelling mistakes at bay. And we know, when writing a document, typos are always lurking.

Whether you prefer to set dynamic spelling by default, manually check spelling, or keep autocorrect on, it doesn't matter. What matters is that, whatever you choose, from now on there will be no more typos to distract you. You can focus on the most creative part of the wonderful software that is InDesign.

Of course, I strongly recommend that you outsource the proofreading of the document. As much as we can be careful, and as much as InDesign has more than one function to protect our work from any mistakes, it is always better to count on a pair of fresh eyes for the final check.